The University of Ottawa provides a Zoom account to all its employees (professors and support staff). You must use the University of Ottawa's Single Sign On (SSO) system to log on to the web, with the Zoom client, or on the mobile application. 

Connection on the web portal

1. Navigate to https://uottawa-ca.zoom.us  

2. You will be redirected to the University of Ottawa single sign-on to sign in. The login form uses the University of Ottawa's multi-factor authentication system (MFA). After signing in, you will be redirected back to the Zoom web portal.

If you have problems creating your account, please read this document...

Connection on the Desktop Client

1. Open the Zoom Desktop Client (if not already installed you can download it here)

2. Click Sign In with SSO.

3. Enter the domain uottawa-ca or tap I don't know the company domain, then enter your email address.

4. Click Continue. You will be redirected to the University of Ottawa single sign-on to sign in. After signing in, you will be redirected back to the Zoom Desktop Client.

Viste the Zoom Download Center to download the desktop Client or the Mobile App

1. Go to uottawa-ca.zoom.us/meeting and sign in to your Zoom account, if you are not signed in already.
   
   
2. Click Schedule a New Meeting at the top.
   
   
3. Enter in the topic, date, and adjust any other settings. To increase security, you can:
   • Click the Require meeting password checkbox, so that students enter a password to join the session. Remember to distribute this with your meeting invite.
   • Don’t click the Enable join before host checkbox in “Meeting Options”, as this means students can enter the session before you arrive.
   • Click the Enable waiting room checkbox in “Meeting Options”. The waiting room is like a virtual hallway outside your classroom, where each student waits alone to enter.
     
     
4. Click Save. Create single or multiple question polls for your session by scrolling to the bottom of the page and clicking Add.
   
   
5. Open the Zoom application on your computer, and sign in with your Zoom account, if you are not signed in already.
   
   
6. Click the Meetings icon at the top. 
   
   
7. Click the Copy Invitation button next to the session (this will also copy the password, if you’ve set one). Paste this into a message to send to students. 
   
   
8. To protect student privacy, you must also copy and paste the following in the message:
    
   Zoom is hosted on servers in the U.S., so the name you use with Zoom and metadata about how you use the application will be stored on servers outside of Canada.​​ If you have privacy concerns: a) don’t create your own account with Zoom, b) provide ​only​ your first name or a nickname when you join a session, c) keep your camera off and microphone muted, as much as you can, and d) try to avoid sharing any identifying information.
   
   
9.  Use the Virtual Campus (Brightspace) for securely sharing this information when you distribute to your class.

Watch this video to see how to Sschedul a Meeting with Outlook

1. Open the Zoom application on your computer and sign in, if you haven’t already.
   • If you don’t have Zoom, follow the steps for creating a uOttawa Zoom account above.
     
     
2. Click the Meetings icon at the top.
   • If you don’t see any sessions, follow the steps for scheduling a real-time lecture  above.
     
     
3. Click Start for the session. You will be prompted to join immediately or test your speaker and microphone first. When you are ready, join.
   
   
4. During the lecture, you can share your video and audio using the menu at the bottom of the screen. You’ll also find options there for:
   • Security: Click the Security icon to lock the room so no new participants can join (highly recommended), turn screen sharing on for select participants, and more.
   • Controlling participation: Click the Participants iconto manage participants, including removing them, renaming them, muting their microphone, and stopping their shared video. 
   • Chatting: Click the Chat icon to open the text chat panel. Use the 3 horizontal dots to choose whether to write to all meeting attendees or to individuals.
   • Screen sharing: Click the Share Screen icon to share your desktop or specific windows and applications. To play a video, click the Optimize Screen Sharing for Video Clip checkbox on the pop-up screen that appears before sharing. This will share at a better resolution and include your computer audio.
   • Breakout rooms: Click the Breakout Rooms icon to assign students to rooms for participating in smaller group discussions. 
     
     
5. If you are recording the session, an automated voice will let students know when recording begins, so they are aware that any participation will be recorded as well.
   
   
6. To start recording, click the Record icon at the bottom of the screen. To stop, click the stop icon in the same spot.
   
   
7. To end the session, click End Meeting at the bottom of the screen. This ends the session for all participants.

Source: University of British Columbia (UBC) - https://keepteaching.ubc.ca/ website (https://keepteaching.ubc.ca/lectures/#real-time-zoom)

More information on using Zoom

• Zoom video tutorials
• Zoom Help Center
• Support during the COVID-19 pandemic: https://zoom.us/docs/en-us/covid19.html
• Best Practices for Securing Your Virtual Classroom: https://blog.zoom.us/best-practices-for-securing-your-virtual-classroom/
• Best Practices for Securing Your Zoom Meetings (PDF)