Using Zoom as a standalone application

Image of a closed lock with Zoom written in blue on it

Deliver Secured Real-Time Lectures in Zoom

Zoom is a video/audio web-conferencing and collaboration tool​ that lets you meet with students in real time. Zoom is an alternative to Adobe Connect or Teams, that can accommodate higher numbers of participants and the ability to see more video feeds at once.

To use the University of Ottawa Zoom license, you must first create an account by following the steps below.

Learn More on Zoom and security

Connecting to your Zoom account

The University of Ottawa provides a Zoom account to all its employees (professors and support staff). You must use the University of Ottawa's Single Sign On (SSO) system to log on to the web, with the Zoom client, or on the mobile application. 

 

Connection on the web portal

1. Navigate to https://uottawa-ca.zoom.us  

2. You will be redirected to the University of Ottawa single sign-on to sign in. The login form uses the University of Ottawa's multi-factor authentication system (MFA). After signing in, you will be redirected back to the Zoom web portal.

If you have problems creating your account, please read this document...

 

Connection on the Desktop Client

1. Open the Zoom Desktop Client (if not already installed you can download it here)

2. Click Sign In with SSO.

connexion zoom client en

3. Enter the domain uottawa-ca or tap I don't know the company domain, then enter your email address.

4. Click Continue. You will be redirected to the University of Ottawa single sign-on to sign in. After signing in, you will be redirected back to the Zoom Desktop Client.

  

Viste the Zoom Download Center to download the desktop Client or the Mobile App

Tips

Tip #1: 
Using a uOttawa Zoom account gives you access to more features than a free Zoom account, like running longer sessions.

Tip #2: 
If you have an existing Zoom account, you will be prompted to approve moving it into uOttawa’s account. Contact us if you have any concerns about doing so.

Schedule a real-time lecture in Zoom

  1. Go to uottawa-ca.zoom.us/meeting and sign in to your Zoom account, if you are not signed in already.

  2. Click Schedule a New Meeting at the top.

  3. Enter in the topic, date, and adjust any other settings. To increase security, you can:
    • Click the Require meeting password checkbox, so that students enter a password to join the session. Remember to distribute this with your meeting invite.
    • Don’t click the Enable join before host checkbox in “Meeting Options”, as this means students can enter the session before you arrive.
    • Click the Enable waiting room checkbox in “Meeting Options”. The waiting room is like a virtual hallway outside your classroom, where each student waits alone to enter.

  4. Click Save. Create single or multiple question polls for your session by scrolling to the bottom of the page and clicking Add.

  5. Open the Zoom application on your computer, and sign in with your Zoom account, if you are not signed in already.

  6. Click the Meetings icon at the top. 

  7. Click the Copy Invitation button next to the session (this will also copy the password, if you’ve set one). Paste this into a message to send to students. 

  8. To protect student privacy, you must also copy and paste the following in the message:
     
    Zoom is hosted on servers in the U.S., so the name you use with Zoom and metadata about how you use the application will be stored on servers outside of Canada.​​ If you have privacy concerns: a) don’t create your own account with Zoom, b) provide ​only​ your first name or a nickname when you join a session, c) keep your camera off and microphone muted, as much as you can, and d) try to avoid sharing any identifying information.

  9.  Use the Virtual Campus (Brightspace) for securely sharing this information when you distribute to your class.

Tips

Tip #1:
Don’t use your Personal Meeting ID (PMI) to host the session. Your PMI is a persistent session link associated with your account that anyone can pop in and out of at any time.

Tip #2:
Schedule your online real-time lecture at the same day and time as you would normally hold class.

Scheduling a Meeting with Outlook

Watch this video to see how to Sschedul a Meeting with Outlook

Information

Run a real-time lecture in Zoom

  1. Open the Zoom application on your computer and sign in, if you haven’t already.
  2. Click the Meetings icon at the top.
  3. Click Start for the session. You will be prompted to join immediately or test your speaker and microphone first. When you are ready, join.

  4. During the lecture, you can share your video and audio using the menu at the bottom of the screen. You’ll also find options there for:
    • Security: Click the Security icon to lock the room so no new participants can join (highly recommended), turn screen sharing on for select participants, and more.
    • Controlling participation: Click the Participants iconto manage participants, including removing them, renaming them, muting their microphone, and stopping their shared video. 
    • Chatting: Click the Chat icon to open the text chat panel. Use the 3 horizontal dots to choose whether to write to all meeting attendees or to individuals.
    • Screen sharing: Click the Share Screen icon to share your desktop or specific windows and applications. To play a video, click the Optimize Screen Sharing for Video Clip checkbox on the pop-up screen that appears before sharing. This will share at a better resolution and include your computer audio.
    • Breakout rooms: Click the Breakout Rooms icon to assign students to rooms for participating in smaller group discussions. 

  5. If you are recording the session, an automated voice will let students know when recording begins, so they are aware that any participation will be recorded as well.

  6. To start recording, click the Record icon at the bottom of the screen. To stop, click the stop icon in the same spot.

  7. To end the session, click End Meeting at the bottom of the screen. This ends the session for all participants.

Tips

Tip #1:
Using headphones with a microphone will ensure good audio quality for you and your students.

Tip #2:
Ask students to mute their microphones unless asking questions or responding. This reduces interruptions, echoes, and background noise.

Tip #3:
Look at the camera to create eye contact with your students. This helps foster a more personal connection.

In storing and sharing lecture recordings, you must abide by Ontario security requirements and FIPPA to keep recordings confidential and secure.

Source: University of British Columbia (UBC) - https://keepteaching.ubc.ca/ website (https://keepteaching.ubc.ca/lectures/#real-time-zoom)

Resources

More information on using Zoom